October 15, 2019

Minutes from meeting held on 4th March 2019

These are the minutes of the council meeting held on Monday 4th March 2019
Judith Strevens

MINUTESOF HARLECH COMMUNITY COUNCIL MEETING HELD AT THE OLD LIBRARY, HARLECH AT 7.30P.M. ON 04.03.19

 

APOLOGIES

None

 

PRESENT

Cllrs. Judith Strevens (Chairman),Huw Jones (Vice Chairman), CeriGriffith, ElfynAnwyl, Gordon Howie. Edwina Evans, Caerwyn Roberts , Sian Roberts, Thomas Mort,Wendy Williams, Martin Hughes, Freya Bentham.

 

The Chairmanwelcomed Mrs Tracey Dawson from the Ardudwy Cycling Club to the meeting todiscuss with the Members the latest regarding the plans to have a cycle trackprovided in King George V playing field. Mrs Dawson stated that the CyclingClub had registered with the Co-op supermarket in Barmouth so as to raise fundsand also a Safe Cycling Campaign is being held on the premises on the 20thApril so as to raise awarness of using a bike. Also that a streering group hasbeen established with members from different organizations a part of it and thenext meeting is being held in the band room on the 25th of this month. Also itwas made known that a track of what they are hoping to install costs around£10k. The Chairman thanked Mrs Dawson for coming to the meeting.

 

MINUTES

The minutes of the meeting held on February4th 2019 were found to be correct.

 

DECLARATIONOF INTEREST

No Member declared an interest onany matter.

 

MATTERSARISING

BudgetPlan

It was reported that the Council had spent£48,968.54 since the start of the new financial yearand this was £15,177.26 less expenditure than what  was earmarked in the budget for the year.This was because the Council had earmarked £5,000 to the ommunity Parks Groupfor May and this had not been spent yet, the cost of cutting the grass on thepublic footpaths was not as much as had been earmarked  (earmarked £2,500 spent £1,775), or the costof cutting the grass in the cemetery (earmarked £2,000 spent £1,550.50), also onlyone cost had arisen with the cemetery (£3,208 earmarked up to now spent £400),no cost had arisen with the benches (earmarked £750), or with upkeep in general(£455 earmarked up to now),  or with Brony Graig nature trail (earmarked £600), also the £4,000 that had been earmarkedto build a wall in the cemetery had not been spent.

 

Opening of Grass Cutting Tenders

The Clerkreported that she had received  twotenders one from Mr. Meirion Griffith, Islwyn, Talsarnau for £12.50 per hour tocut the grass of the public footpaths and £11 per hour to cut the grass of the publiccemetery and one from Mr. Eifion Roberts, 28 Ty Canol, Harlech for £10 per hourto cut the grass of the public cemetery only. It was agreed to accept Mr. Meirion Griffith’s tender to cut the grassof the public footpaths and the public cemetery as the Members were of theopinion it would be better if all the work was carried out by one person. Alsoit was agreed to accept the tender of Mr. Gareth John williams to cut the grasson King George V playing field and the football field again this year which is£58 for cutting the football field, £36 for cutting around the swings and  £84 for cutting rest of field time.

 

 

 

                                                                                               613........................................Chairman

 

 

 

King George V and Llyn y Felin Playing Fields

The Clerkreported that she had received and e-mail from the Harlech Community Park Groupstating that they had gone through the report the Council had receivedfollowing inspection of the above two playing fields and also stating that theyhave had an independant opinion on the report who agreed with them that themaintenance regime was poor. The Clerk reported further  that the Group were now stating that they arewilling for the £5,000 the Council had earmarked for improvements to KingGeorge V playing field be spent to repair the equipment in both play parks andalso stating that they want to see the Council appoint a maintenance person who could carryout the present suggested repairs and as a Group they would wish to be involvedin this appointment. The above was discussed and it was agreed that the Councilplace an advert in Llais Ardudwy and Cambrian News advertising for someoneresponsible to carry out the necessary repair work that is required on theequipment in both play parks and ask them to contact the Chairman. Also to senda reply to the Community Parks Group thanking them for taking an interest inthis matter.

 

Harlech Regeneration Group

Cllr.Freya Bentham reported that there was not much to report  and Cllr. Elfyn Anwyl  reported that he had spoken with year 9 pupilsfrom Harlech that are in Ysgol Ardudwy so as to create a Youth Council. Shealso stated that the scheme with the broadband system was not going aheadbecasue of the cost.

 

Harlech and Ardudwy Leisure Board Meeting

It wasreported that no meeting of the above had been held since the last meeting ofthe Council and that the next meeting will be held on the 21st of this month.

 

Gwynedd Council Matters

Cllr.Freya Bentham reported that she had arranged for Ffordd Penllech to be cleanedand the sides cut and also that proof was needed by the Maritime Departmentthat emergency vehicles cannot get access onto the beach and Cllr. Huw Jonesagreed to deal with this matter. It was made known by her that the pay anddisplay machine in The Old School car park had been taken away as it had beenvandalised more than once and the decision had been taken that another one isnot place there as they are too expensive to purchase. Also she reported thatshe had received and e-mail from Mr. Steve Elford stating that a wall betweenhis house and the nature trail needed attention and Cllr. Huw Jones agreed todeal with this matter.

 

PLANNING APPLICATIONS

Demolitionof existing garage and erection of new single storey extension, installation ofrooflights and glazed balustrading to existing walled area - Tan y Garth, OldLlanfair Road, Harlech (NP5/61/188A)

Support thisapplication

 

TREASURER’SREPORT

The Treasurer reported that there was £25,875.53 inthe bank, £1,023.11 in the reserve account,  £15.00 in the Chairman’s account and £2.82 inthe cemetery account.

 

Invoicesneeding payment since last meeting

Mrs AnnwenHughes   - £1,498.45 –  wages and costs for 6 months

Old LibraryCommittee -    £143.00 -  hire of meeting room for the year

Mr. G. J.Williams           -   £126.00 -  cut grass of footballfield and rest of King George V field

 

Moniesreceived since last meeting

Customs& Excise         - £212.14 – V.A.Trepayment

Pritchard& Griffiths    - £740.00 – burial of the late Mr. TrevorWynne Roberts

GwylHarlech                -£150.00 –  contribution for using KingGeorge V playing field as a car park

 

 

                                                                                               614........................................Chairman

 

Applications for financial assistance

MeirionnyddYFC             -     None

WalesAir Ambulance     -     £250

OldLibrary Committe         - £500

MemorialHall Committee - £500

 

CORRESPONDANCE

Gwynedd Council – Economy and CommunityDepartment

TheClerk reported that she had received an e-mail from Sian Williams, MeirionnyddCommunity Officer Sports For Life Team asking for permission to use King GeorgeV playing field on the 17th of this month for a triathlon event as they havedone so in the past. It was agreed to give permission to this.

 

Mrs Bethan Rainbird

Received ane-mail from the above voicing concern that somebody has planted a line of treesthat look like leylandis between Sibrwd y Mor and Wern y Wylan on Ffordd Uchafand that a barbed wire fence has been erected and also a cluster of trees thatlook like willow trees have been planted in front of the three benches by Werny Wylan. She also stated that she had concern for these trees been planted aswhen they are grown they will be hiding the views of the Lleyn, Snowdonia andCardigan Bay and also that so many sit on these three benches mentioned so asto look at this view. Cllr. Freya Bentham reported that she had filled in aform with the Land Registry so as to get information if the land in questionhas been registered, and if, who is the owner and also that she had spoken withLiz Haynes and that she was going to look into the matter if there was a publicfootpath on the land. Agenda next month.

 

Notice of Motion

The Clerkreported that she had received a Notice of Motion from Cllr. Marting Hughesasking for the Community Council to support Gwynedd Council’s decision and askfor a People’s Vote and also wanted to ask CADW to fly the European flagalongside the Wales Flag on the Castle until such a time a decision has beenmade with the European Union. After a discussion it was agreed that Cllr.Martin Hughes places the motion on the noticeboard stating how people couldsupport this as the Members were of the opinion that it would be better ifpeople supported the motion as individuals and the Council does not do this asa Body.

 

ANY OTHER MATTER

It was madeknown by Cllr. Martin Hughes that there was a 3 day visit end of March named  “Irish World Towns Network” and it was agreedthat Cllr. Hughes would represent the Council in this.

Concern wasvoiced that the work of upgrading the toilets by the Queens had not beencarried out yet.

The Clerkreported that is was time once again to carry out the monthly inspections andCllr. Elfyn Anwyl agreed to carry out the inspection this month.

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